In 2005, I was still providing on-site organizing consultations to homeowners and micro-businesses. If you’re not clear on what I mean by “organizing consultations”, it’s just a fancy term for creating systems for managing paper and stuff. Many of the micro-business clients had one goal in mind — they wanted a desktop free of tchotchkes and papers and anything else that would create the appearance of barely controlled chaos.
They wanted, instead, to be transformed into poster people for empty desks — the signature sign of a clear, uncluttered mind, a person in control of their working life, everything humming along like clockwork. Many felt that their career climbs were stalled by the state of their desks. Many had naturally neatnik supervisors.
I would listen to their goals and work flow descriptions, count the number of interruptions and disruptions that occurred within the next 30 minutes, observe their paper and task shuffling habits, and think to myself, “ay carumba.”
It wasn’t my role, however, to judge their goals. The expectation was that I would show them how to handle steps a, b, and, c. That expectation is particularly powerful with those who are ashamed and confused by their messy surroundings, and can be a huge undertaking to reset. We have to pick our battles.
The irony for many of these empty deskers was that they were innately very good paper pilers. They knew their stacks from the bottom up — what folder supported the bottom, what folders napped in the middle. It may not look pretty, but they knew in what stack and what spot in said stack to look for a contract that had been signed in 2002.
Luckily, the organizing industry is recognizing that keeping almost all paper out of sight, filed away in drawers, creates too much stress for some people, and that ignoring the anxieties caused by out-of-sight-out-of-mind creates a bigger obstacles to successful resolutions than the client (and often the consultant) like to admit. It’s also beginning to more openly embrace the ample evidence that people often have unique ways of organizing themselves and their memory, including their ability to cement in memory what’s in the stacks lining the top of their credenzas.
So, I’m very pleased to see that the marketplace now offers more products designed not to banish piles of paper, but to help people be more adept and efficient pilers. Pendaflex appears to be leading the way in this area with products from their PileSmart line that includes a double angled tray and dividers with reusable tabs on two sides and binder clips that can be labeled.
I’m not an affiliate of this company or an official spokesperson in any capacity. But I’m a big fan of those binder clips, because although I’m perfectly capable of filing and do so at regular intervals, there are always some folders I want out in plain sight, in a tidy-ish pile, on top of my desk, next to the Paddywax candle; the Tibetan singing bowl; the stapler; the phone; the labelmaker; the basket containing business cards, black ink cartridge, i-Pod charger, and a book of matches; the stack of books I frequently reference or am in the process of reading. There’s also a lamp, a printer, a ream of printer paper, my watch, and the various notebooks in which I scribble and brainstorm and ruminate.
It’s a busy desk.
It’s exactly the way I want it to be, binder-clipped piles and tchotchkes and all.
“It was like a meal of grilled fear sandwiched between a bun of incomprehension” – that is such a classic description! 5 stars!
Hoping rain comes your way.